Online board meetings can be a convenient way to accommodate the hectic agendas of board members from non-profit organizations. They help attendees avoid traffic stress, juggle deadlines for meetings and reduce travel costs. With a few simple guidelines an online board meeting can be as efficient as a face to face one.
It is important to utilize tools that make meetings more interactive and exciting. Video communication with attendees can enhance engagement because it allows attendees to be able to read body language and comprehend non-verbal communication. Instant messengers can also be utilized to keep the conversation flowing. In addition, requiring everyone to announce their presence will ensure that they are noticed and heard throughout the meeting.
The agenda should be carefully planned to make it clear what issues will be discussed and the way in which they will be dealt with. According to the Nonprofit Learning Laboratories, the agenda should contain 20% fewer items www.justboardroom.com/basics-of-board-minutes/ to allow more time for conversation and discussion.
Another benefit of the virtual format is that it provides opportunities for new participants who might otherwise be excluded because of time or cost constraints. This allows the board to incorporate new perspectives and ideas that be used to make better informed decisions. The meeting can also expand its reach by eliminating physical barriers. Board dashboards also assist prep attendees for the event and provide data to facilitate discussions.