The most effective board management tools offer a secure, digital environment for meetings documents and activities. This allows directors to concentrate on strategic oversight and governance and eliminates the dangers of hacking or leaks of data that come with insecure email.
Board members are able to spend more time with their colleagues when they have centralized access to meeting documents and tools. The most effective board portals facilitate the creation of agendas and voting as well as the recording of meeting minutes. Furthermore, users can benefit from collaborative tools such as shared editing of documents and video conferencing that is real-time to facilitate productive discussions in the boardroom.
A good board portal must be easy to use and offer a variety of plan and pricing options for all types of companies. A typical fee structure is a subscription model with different tiers depending on the number of users and features provided. Discuss with potential vendors additional fees, including extra data storage, ongoing training, and other costs that may be incurred during the implementation process or as your needs change.
Once you’ve experienced the benefits of a board portal, and the increased efficiencies that come with it, think about expanding your solution to other groups within your organization. Memorial Health System, for instance, uses BoardEffect to manage numerous internal committees and other groups beyond their board of directors. This allows them to achieve efficiency across a broader audience including foundations, staff, and committees for events.